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Freedom of Information Act (FOIA)



The Freedom of Information Act (FOIA) is a federal law enacted in 1966 to provide the public a right of access to government documents and records, the premise being that the public has a right to know what the government is doing. The act states that any person may request an agency for a copy of its records, and that the agency must provide such records, unless an exemption exists that protects the records from disclosure.

The Circuit Clerk’s Office is part of the judicial branch of government and, as such, it is not subject to the Freedom of Information Act and, accordingly, does not provide documents in response to FOIA request.  Newman, Raiz and Shelmadine, LLC v. Brown, 394 Ill. App. 3d 602 (1st Dist. 2009).

The Sangamon County Circuit Clerk makes eligible documents and records available to the public whenever possible. Court case files may be reviewed without charge at the Circuit Clerk's Office located in Room 405, of the Sangamon County Complex.  Adoptions, Mental Health and Juvenile records are not available by law to the public. For more information regarding the Circuit Clerk and available records please refer to the Electronic Access Policy for Circuit Court Records, You can search our eligible records database at no charge by clicking - Search Records

In the event, there is a request that does not fall under  Newman, Raiz and Shelmadine, LLC v. Brown, 394 Ill. App. 3d 602 (1st Dist. 2009), the Circuit Clerk’s office has two FOIA officers to review all requests and insure prompt service to the public. While the Freedom of Information Act requires records be made available to the public, it does not mean free of cost. Fees will be applied for services  such as programming, consultants, copies, certification and postage.  All fees must be prepaid.


Circuit Clerk FOIA Officers
Todd Ballenger

Brian Aarup

The Circuit Clerk Lookup System may be unavailable periodically for maintenance

All fees collected by the Circuit Clerk are mandated by law.

Main Phone

217 753-6674

Sangamon County Courts Complex
200 South Ninth Street

Springfield, Illinois 62701
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